How To Set-Up An Office
In An Executive Suite

Management for Successful Companies

By: Michael K. Thomas

Site Selection
The process of setting up an office in an Executive Suite center is relatively simple. It begins with determining the right location for your company operations, and it's best to select a location that is either close to your home, close to your customers, or both. The main reason for this is that you want to minimize the amount of commute time that you or your customers experience. Some businesses require clients to visit a company's site while other businesses require the firm to visit the client. For example, attorneys and accountants take office visits from customers, and these types of businesses need to be in close proximity to their customer base. However, software engineers and consultants generally work at their client's sites, and prefer to have an office close to home and family activities.

Suite Selection
Once you select an office site, it is important to understand the size requirements that you will need to make a comfortable office environment for your company and employees. The Office Manager generally takes the features and amenities offered by the Executive Suite and matches them with the criteria needed to run company operations. The number of employees and the equipment you plan to place in the office determines the size of the space needed. Most suites will range in size from 100 to 300 square feet. It is generally best to look at 2 to 3 spaces of different sizes so that you get a good idea of what will work best for your particular type of business.

Contract Negotiation
Once you are satisfied with your suite selection, a contractual agreement is prepared with the terms and conditions outlined on the first page. You should ensure that any items discussed during the negotiations that are not on the standard contract are included. The terms vary from month-to-month, and in some cases, can be negotiated up to 2 years. A good business practice is to get your contract reviewed by an attorney. Once the contract negotiations are complete, you are then ready to move in and set up your company.

Suite Set-Up
The set-up will most likely require installation of telecom services including telephone lines, facsimile, and high-speed Internet. Other items such as use of photocopy facilities, furniture, conference room scheduling, additional entry keys, and a briefing on the rules and regulations of the Executive Suite are reviewed as part of the move-in orientation. Keep in mind, that all of these items are normally negotiated prior to signing the lease contract. In most cases, you can expect set-up time to take a minimum of 4 hours up to a maximum of 2 days.

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Michael K. Thomas, Director of Executive Suite 100 is responsible for the company's general management and consulting practice. The company consults to small and middle-market businesses with complex business management and financial management issues. Executive Suite 100 can be reached at p: 408.735.0599, f: 408.735.0564, or email: Executive.Suite@prodigy.net

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